Human Resources

Summary

The office of the Associate Provost for Undergraduate Education (APUE) seeks a highly motivated and qualified individual to serve as Director of Administration (DoA) for the APUE and associated units, including the Pavlis Honors College, the Enterprise Program, and the new Essential Education program. The primary focus will be on managing financial, administrative, and business operations efficiently and effectively. The DoA oversees the management and communication of the APUE office and provides personnel and workflow management oversight.

Responsibilities 

Financial and Budget Responsibilities:

• Serve as a financial expert, providing guidance to the APUE/Dean of the PHC and the Director of the Enterprise Program on budget and cost information to facilitate effective decision-making.
  
• Perform budget projections, analyze actual activities, and conduct cost feasibility studies to assist the department units under the Associate Provost in decision-making and planning.
  
• Analyze and prepare budget reports, statements, and spreadsheets for both internal and external use, providing regular updates to the APUE/Dean of PHC and the Enterprise Program Director.
  
• Prepare and submit financial paperwork, including university and Tech Fund check requests, budget transfers, budget modifications, deposits, payroll reallocations, student travel, and expenditure reallocations.
  
• Independently analyze departmental financial data to provide insights and prepare regular accounting reports.
• Utilize financial systems (BANNER, WebFocus, Perceptive Content, and ASPIRE) to track, access, or report department financial and administrative data.

Administrative Responsibilities:

• Serve as the executive assistant to the Associate Provost for Undergraduate Education/Dean of the Pavlis Honors College, including managing the Associate Provost’s short and long-term schedule, travel arrangements, preparation for meetings, and other needs.
  
• Manage daily operations of the APUE offices, performing a wide range of complex and confidential administrative tasks efficiently.
  
• Communicate effectively with faculty, staff, and students to optimize department and office operations, ensuring deadlines are met and tasks are completed.
  
• Manage and create workflows for staff and faculty searches, appointments/reappointments, adjunct faculty appointments/reappointments, and student hires.
  
• Analyze, monitor, and communicate policies and procedures.
  
• Assist in the planning and organization of APUE functions, such as advisory board meetings, retreats, receptions, and other event.
  
• Commit to learning about continuous improvement strategies and applying them to daily work, actively engaging in university continuous improvement initiatives.

Required Education, Certifications, Licensures

• Bachelor's degree or equivalent combination of education and experience from which comparable knowledge and abilities have been acquired

Required Experience

• Experience in Budget and Financial Management: At least 2 years of experience managing budgets and financial data.
  
• Administrative Office Management: At least 2 years of experience efficiently managing or running an administrative office.
  
• Strong Communication Skills: Exceptional written and interpersonal/oral communication abilities.
  
• Diversity and Inclusion: Demonstrated ability to work effectively with individuals from diverse backgrounds.
  
• Proficiency with Software Systems: Experience using various software systems to generate financial reports.
  
• Task and Project Management: Proven ability to prioritize, organize, and coordinate multiple tasks, projects, and activities.
  

Desirable Education and/or Experience

• Proficiency with Reporting Tools: Familiarity with tools such as Banner, Webfocus, Concur, and ASPIRE.
  
• Financial Analysis: 5 years of experience in creating and analyzing financial spreadsheets to provide insights.
  
• Academic or Large Organization Experience: 5 years of experience working in an academic environment or other organization with greater than 75 employees.
  
• Gift Transmittals and Grant Proposals:  Experience processing gift transmittals and grant proposals via workflow systems (e.g., Cayuse).
• Event Planning and Execution: Experience in creating, planning, and executing events.
  
• Advanced Software Proficiency: Experience using advanced features of Microsoft Office applications and Google Suite.
  
• Supervisory Experience: Experience in supervising other team members.
  

Required Knowledge, Skills, and/or Abilities

• Interpersonal Skills: Exceptional interpersonal and customer service abilities.
  
• Communication Skills: Outstanding oral and written communication skills.
  
• Organizational and Management Skills: Proven organizational, project management, time management, and problem-solving skills.
  
• Attention to Detail: Demonstrated ability to work accurately with strong attention to detail.
  
• Independence and Initiative: Ability to work independently, take initiative, and solve problems proactively.
  
• Cultural Competence: Effective communication across cultural boundaries and the ability to work harmoniously with diverse groups of faculty, staff, and students.
  
• Self-motivation and Proactivity: Highly self-motivated, proactive in meeting deadlines, and meticulous in ensuring accuracy.
  
• Project Management: Proven ability to take initiative in managing projects and developing and implementing timelines. Sound judgment in handling confidential information.
  
• Safety Knowledge: Application of safety-related knowledge, skills, and practices to everyday work.
  

Desirable Knowledge, Skills, and/or Abilities

• Familiarity with Institutional Policies: Knowledge of Michigan Tech policies, procedures, and personnel.
  
• Financial Management Experience: At least two years of combined experience in accounting, financial management and planning, budgeting, and/or data analysis.
  
• Demonstrated success in, or potential future contributions to, working with persons from diverse backgrounds, creating a sense of belonging, and fostering a fair, objective, welcoming place to work for persons with a wide variety of personal characteristics and viewpoints. 

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training:

• Employee Safety Overview

• Anti-Harassment, Discrimination, Retaliation Training

• Annual Data Security Training 

• Annual Title IX Training

Background Check:

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Other Conditions of Employment:

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities

100%

FLSA Status

Exempt

Appointment Term

12 months

Pay Rate/Salary

Negotiable. No less than $60,000

Title of Position Supervisor

Associate Provost for Undergraduate Education & Dean PHC

Posting Type