Human Resources

Summary

The Assistant to the Vice President for Global Campus and Corporate Partnerships (VPGC) supports the operations of the Global Campus while supporting the Corporate Council; provides a high level of organizational, administrative, technical, budgetary, and confidential support, and assistance to the VPGC in an environment that is fast-paced, results-oriented, complex, and sometimes ambiguous; and maintains an organized and efficient flow of communications to and from the office and across departments.

The Assistant is expected to pay attention to detail, ensure accuracy; proactively problem-solve for the VPGC; adapt and respond quickly and positively to evolving organizational priorities and change; work across departments and externally to ensure attainment of organizational goals and priorities; work proactively, and collaboratively; apply continuous improvement strategies to everyday work. The successful candidate must be able to represent the VPGC with professionalism and strong ethics and function effectively under change.

Responsibilities 

• Manages daily operations for the VPGC by managing the calendar, logistics, scheduling meetings and developing agendas, making travel arrangements, maintaining operational files, coordinating committees and working groups, and frequently communicating and interacting with staff, faculty, students, senior-level administration and external contacts.
• Manage financial matters with the Director of Global Campus for accounts, including transfers, disbursements, and purchase authorizations.
• Responsible for project development, management, and oversight for a variety of organizational and operational activities and special initiatives, often in collaboration with the VPGC and other executives.
• Produce written communication including the planning, developing, organizing, writing and editing of high quality communication pieces.
• Provide support to all Global Campus staff to develop partners relations and creation of new partner relationships
• Support and management of Salesforce.com CRM
• Utilize Banner system to process blanket orders, purchase orders, customer invoices, check requests
• Utilize the Web Focus reporting tool and Banner to generate financial reports and provide information to VPGC in conjunction with the Director of Global Campus
• Provide exceptional administrative support to the Vice President and Global Campus Staff
• Work with confidential and highly sensitive matters. Engage in confidential consultation with staff, faculty, and students.
• Commit to continuous improvement strategies and applying them to everyday work.
• Apply safety-related knowledge, skills, and practices to everyday work.
• Other duties as assigned

Required Education, Certifications, Licensures

• Associate’s degree in business or related field or an equivalent combination of education from which comparable knowledge and abilities can be acquired

Required Experience

• Experience using a variety of software packages, including but not limited to intermediate-level use of Microsoft Office applications and Google suite of applications, with strengths in Word, Power Point and Excel.
• Four years clerical experience working in an administrative or academic office environment
• Experience with scheduling, working with multiple tasks, events and adapting to changing needs
• Experience with accounting and financial monitoring of accounts
• Experience working effectively in a collaborative team setting

Desirable Education and/or Experience

• Bachelor’s degree in business-related field
• Experience working in higher education.
• Experience working with Salesforce.com CRM software, Webfocus, Banweb, Banner
• Experience with project management.
• Advanced experience using spreadsheets, databases and financial software

Required Knowledge, Skills, and/or Abilities

• Ability to handle multiple tasks, priorities, and assignments in a fast-paced environment while keeping a professional and temperate demeanor with minimal supervision.
• Excellent interpersonal, customer service, and oral/written communication skills.
• Demonstrated ability to handle confidential information and exhibit good judgment.
• Demonstrated ability to be highly self-motivated in a proactive manner, meet deadlines, and display attention to detail.
• Demonstrated ability to take initiative in managing projects and develop and implement timelines.
• Demonstrated ability to communicate effectively and work harmoniously with diverse groups.

Desirable Knowledge, Skills, and/or Abilities

• Demonstrated commitment to continuous improvement.
• Demonstrated ability to exemplify appropriate customer service in a business or academic environment.

• Demonstrated success in, or potential future contributions to, working with persons from diverse backgrounds, creating a sense of belonging, and fostering a fair, objective, welcoming place to work for persons with a wide variety of personal characteristics and viewpoints. 

Work Environment and/or Physical Demands

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training:

• Employee Safety Overview

• Anti-Harassment, Discrimination, Retaliation Training

• Annual Data Security Training 

• Annual Title IX Training

Background Check:

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Other Conditions of Employment:

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities

1.00

FLSA Status

Exempt

Appointment Term

Shift

Pay Rate/Salary

Negotiable, No less than $64,000

Title of Position Supervisor

Vice President for Global Campus and Corporate Partnerships

Posting Type

Dependent on Funding

Special Instructions to Applicants (if applicable)

Additional Information