Human Resources

Summary

The Manager of Administration (MA) works with the Dean, faculty and other staff to oversee the budget of the college, including budget projections, reporting, and regular balancing of accounts and indices. The MA collaborates with the Dean to advance the mission of the college and to promote collegiality and the harmonious operation of the college. The MA works with the Dean as well as the provost and CFO to administer the research, teaching, and other indices of the college including the McIntire-Stennis federal funding program. The MA is also the executive assistant to the dean and supervises the UAW Administrative Aide.

Responsibilities 

As Budget Manager for the College:
• Maintain account balances and projections in all general, designated, research, and Michigan Tech Fund accounts.
• Provide financial and other data to Dean, Provost, CFO upon request and meet regular deadlines for these and other reporting.
• Serve as the business officer for the McIntire Stennis USDA federal program including financial reporting and working with faculty on their reporting.
• Manage the dean’s calendar, maintain office files and records, communicate with internal and external stakeholders on the dean’s behalf, and participate in meetings.
• Coordinate the dean’s travel itineraries including meetings and timely visits to alumni and friends of the college.
• Coordinate agendas and take minutes at weekly staff and faculty-staff meetings.
• Advise and assist faculty/staff on pre-award research including proposal, budget preparation, cost-share, Cayuse software. This includes managing faculty release time, project close out, and account reconciliations.
• Oversee and manage the process of hiring including search committee activities for faculty, staff and students.
• Maintain executive authority for signature approval and decision-making as delegated by the dean.
• Coordinate and administer the binder process with graduate program director and other faculty
• Process CFRES salary increases (including CFRES employees stationed with the USDA Forest Service) via salary planner, including notification letters. Meet critical deadlines associated with the process.
• Business manager for Ford Center Forest (FCF) - Track, report and develop budget in collaboration with the Director of FCF for all FCF Funds. Includes fiscal year close-out, and zeroing out auxiliary accounts.
• Oversee Ford Center renter invoices and payments (deposit, refunds, etc.)

As Executive Assistant to the Dean:
• Manage calendars, maintain office files and records, communicate to internal and external constituents of the dean's behalf, and participate in meetings.
• Oversee and coordinate faculty reappointments, promotion and tenure processes; maintain confidential and sensitive faculty and staff personnel files.
• Monitor and ensure the College meets Michigan Tech and CFRES timelines for key events (tenure, faculty review, annual performance evaluations, exit interviews, all required reporting, etc.).
• Update faculty and staff meeting agendas and keep meeting minutes.
• Maintain CFRES committee and student organization leaders lists.
• Analyze, compare, and evaluate various courses of action and make independent decisions on matters of significance, free from immediate direction, within the scope of the position responsibilities to implement Michigan Tech policies and CFRES priorities.
• Assist students with attending convention/conferences, flights, hotels, registrations
• Coordinate and oversee activities in CFRES (guest lecturers, guests).
• Oversee faculty ballots, Digital Measures, surveys conducted in the College, keys, cards­ access, nameplates requests, parking permits,
• Draft the monthly updates from the dean's office.
● Supervise UAW Administrative Aide.
● Commit to learning about continuous improvement strategies and applying them to everyday work and actively engage in continuous improvement initiatives.
● Apply safety-related knowledge, skills, and practices to everyday work.
● Other duties as assigned.
● To perform this job successfully, an individual must be able to perform each job responsibility satisfactorily. The required qualifications listed are representative of the education, experience, knowledge, skill, and/or ability required.

Required Education, Certifications, Licensures

Bachelor’s degree in related field of study, or equivalent combination of education and direct experience.

Required Experience

2+ years of relevant experience in a similar role

Desirable Education and/or Experience

● Master’s degree in related fiend of study or equivalent combination of education and direct work experience.
● 5+ years relevant experience working in the higher education industry.

Required Knowledge, Skills, and/or Abilities

• Excellent communication and organization skills
• Demonstrated positive attitude and problem solving skills
• Proven ability to manage multiple projects including financial, logistical, human resources, and other

Desirable Knowledge, Skills, and/or Abilities

● Knowledge of university policies and procedures including the promotion and tenure process.
● Demonstrated ability to work independently with little supervision.
● Demonstrated ability to bring a pleasant and business-like demeanor to work each day and to handle a dynamic and fast-paced work environment with professionalism.

Demonstrated success in, or potential future contributions to, working with persons from diverse backgrounds, creating a sense of belonging, and fostering a fair, objective, welcoming place to work for persons with a wide variety of personal characteristics and viewpoints. 

Work Environment and/or Physical Demands

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The work environment is a typical office arrangement with a private office adjoining the dean and other staff.
• The noise level in the work environment is usually low to moderate.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training:

• Employee Safety Overview

• Anti-Harassment, Discrimination, Retaliation Training

• Annual Data Security Training 

• Annual Title IX Training

Background Check:

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Other Conditions of Employment:

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities

1

FLSA Status

Exempt

Appointment Term

12 months

Shift

1st Shift

Pay Rate/Salary

The anticipated salary range for this position is $60,000 - $70,000; however, the final salary is negotiable based on experience and qualifications.

Title of Position Supervisor

Dean of the College of Forest Resources and Environmental Sciences

Posting Type

Dependent on Funding