Sr. Office Assistant Apply now Job No: 25052RP Department: Athletic/Rec Complex Operations Work Type: Union Location: Main Campus (Houghton, MI) Full Time / Part Time: Part Time Categories: Office/Clerical Support Department: Sports and Recreation Operations Summary Perform routine clerical and administrative support functions with primary emphasis on sales and customer service for Sports and Recreation. Use good judgment regarding set policies and procedures. Provide excellent customer service to a wide variety of customers. Work requires independent handling of operational matters and excellent customer service to a wide variety of customers. Responsibilities Essential Duties & Responsibilities* (other duties may be assigned) 1. Coordinate and oversee financial transactions at all Ticketing locations for Sports and Recreation. Work with management for auditing transactions and sales accuracy. 2. Create partnership and on-going training with Sports and Recreation Supervisory staff at all Ticketing locations to ensure consistency and accountability of the sales process.3. Train, schedule and supervise Sports and Recreation student employees at various ticketing locations.4. Work closely with other UAW professional staff within Sports and Recreation Operations to ensure consistent processes are in place.5. Act as the Sports and Recreation Operations liaison to internal and external constituents providing exemplary customer service. Use good judgment and discretion to resolve non-routine issues; independently respond to questions about policies and procedures to resolve issues and/or facilitate contact with appropriate personnel when required.6. Greet and assist customers in a professional friendly, and courteous manner; independently respond to inquiries and provide information on Recreational Services and programs occurring at the Student Development Complex (SDC), Gates Tennis Center, MTU Trails and the Outdoor Adventure Program (OAP)7. Assist with the set-up of the web-based software programming needs for Sports and Recreation Operations. 8. Have a thorough knowledge of Sports & Recreation programs, events, locker rentals and facility access, utilizing a web-based software system. Basic knowledge on athletic ticketing sales.9. Assist with facility tours, membership orientations and general communication for the Sports and Recreation Operations.10. Assist with website updates and coordinating materials for Sports and Recreation Operations.11. Receive, account for, and balance remittances in Banner and the ticketing system, including reconciling money received for all clients of Ticketing Operations. 12. Coordinate and process routine paperwork, including check requests, inter-account bills, purchase requisitions, petty cash disbursements, MTU Wellness 360, payroll deduction forms, etc.13. Compile and prepare reports and other departmental projects, as requested. 14. Manage the routine communications of Sports and Recreation customers and other correspondence as requested.15. Receive, screen, and route telephone calls. 16. A strong willingness to work nights and weekends as required by position. 17. Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives. 18. Apply safety-related knowledge, skills, and practices to everyday work. Required Education, Certifications, Licensures ● High school diploma, or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired. Required Experience ● One year office/clerical and customer service experience.● One year basic computing skills● Experience using advanced features of word processing, spreadsheet, and database software.● Experience using advanced features of spreadsheet/database software Desirable Education and/or Experience ● College Degree● Experience working in Ticketing ● Experience working in Athletics or Sports and Recreation.● Experience working in a bank/cashier environment.● Experience utilizing Banner, Web Focus, or AudienceView Campus● Experience working with the public in a fast-paced, information-based environment Required Knowledge, Skills, and/or Abilities ● Superior interpersonal, customer service and oral/written communication skills.● Demonstrated the ability to work effectively under pressure.● Demonstrated the ability to effectively adapt to change.● Demonstrated the ability to work effectively with frequent and multiple interruptions. ● Demonstrated the ability to independently organize and prioritize work assignments in a complex, high volume work environment.● Demonstrated ability to take the initiative to solve problems.● Demonstrated ability to interact harmoniously with a diverse customer base.● Demonstrated knowledge of proper grammar, spelling, punctuation, and proof of reading skills. ● Demonstrated the ability and willingness to work evenings and weekends. ● Demonstrated the ability to work with accuracy, numbers, and attention to detail.● Demonstrated commitment to contribute to a safe work environment. Desirable Knowledge, Skills, and/or Abilities ● Language skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one on one and small group situations to customers, clients, and other employees of the organization. ● Mathematical skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. ● Reasoning ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems in standardized situations. ● Demonstrated success in working with persons with a wide variety of personal characteristics and viewpoints. Demonstrated success in working with persons with a wide variety of personal characteristics and viewpoints. Work Environment and/or Physical Demands Required Training and Other Conditions of Employment Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department. Required University Training: Employee Safety Overview Anti-Harassment, Discrimination, Retaliation Training Annual Data Security Training Annual Title IX Training Background Check: Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed. Other Conditions of Employment: Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment. Full-Time Equivalent (FTE) % (1=100%) 80% FLSA Status Non-Exempt Appointment Term 12 months Shift 1st Shift Pay Rate/Salary Contractual. External candidates will receive the minimum amount ($16.74/hr) Title of Position Supervisor Director of Ticketing and Event Operations Posting Type Internal and External Dependent on Funding No Special Instructions to Applicants (if applicable) UAW Posting 02/20/2025 - 02/26/2025External applicants are encouraged to apply, however internal UAW applicants are given first consideration if they apply during the internal UAW posting dates. Additional Information To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities. If you require any auxiliary aids, services, or accommodations during Michigan Tech’s hiring process please notify the Human Resources office at 906-487-2280 or hr-help@mtu.edu. Required Education, Certifications, Licensures* (minimum requirements) Advertised: 20 Feb 2025 Eastern Standard Time Applications close: Back to search results Apply now Refer a friend Send me jobs like these We will email you new jobs that match this search. Great, we can send you jobs like this, if this is your first time signing up, please check your inbox to confirm your subscription. The email address was invalid, please check for errors. You must agree to the privacy statement Subscribe Recaptcha Privacy agreement Search results Position Location Closes Sr. Office Assistant Main Campus (Houghton, MI) Perform routine clerical and administrative support functions with primary emphasis on sales and customer service for Sports and Recreation. Use good judgment regarding set policies and procedures. Provide excellent customer service to a wide variety of customers. Work requires independent handling of operational matters and excellent customer service to a wide variety of customers. Current Opportunities Position Location Closes Sr. Office Assistant Main Campus (Houghton, MI) Perform routine clerical and administrative support functions with primary emphasis on sales and customer service for Sports and Recreation. Use good judgment regarding set policies and procedures. Provide excellent customer service to a wide variety of customers. Work requires independent handling of operational matters and excellent customer service to a wide variety of customers. Powered by PageUp Subscribe to jobs