Administrative Aide Apply now Job No: 24093 Department: Innovation & Commercialization Work Type: Union Location: Lakeshore Center (Houghton, MI) Full Time / Part Time: Full Time Categories: Office/Clerical Support Department: Innovation and Commercialization To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities. If you require any auxiliary aids, services, or other accommodations to apply for employment, or for an interview, at Michigan Technological University, please notify the Human Resources office at 906-487-2280 or humanresources@mtu.edu. Job Description Summary The Administrative Aide is often the first point of contact for customers including faculty, staff, students, visitors, and representatives of external sponsors and partnering organizations. Primary responsibilities include assisting with the processes related to the submission of proposals and processing of awards for externally funded projects, data entering various documents, assisting customers, and managing a variety of administrative tasks. Essential Duties & Responsibilities (other duties may be assigned) Prioritize and coordinate the electronic submission of proposals andprocessing of awards and post-award modifications. Retrieve award documents from various federal databases/websites. Disseminate proposal and award documents to faculty and staff. Coordinate the closeout reporting process for external sponsored projects. Data enter various agreements into departmental database. Provide clerical support for the SBDC office. Provide calendar and travel support to the Associate VP for Research Administration. Lead departmental payroll functions, including processing internal paperwork (EPAFs) and managing time entry through Banweb. Provide departmental budget management support. Independently review and maintain budget expenditure and projection information. Receive correspondence via email, telephone, and mail and review to determine appropriate routing and action required. Receive, review, manage and respond to various departmental email lists. Create and maintain department files and internal forms/lists. Provide excellent customer service to a diverse population of both internal and external customers in a professional, friendly, and courteous manner. Independently respond to routine and non-routine inquiries and provideinformation using established policies, procedures, and practices. Order/maintain departmental supplies and inventory. Utilize word processing, spreadsheet, and email software to composeand edit correspondence, forms, reports, procedures, and budgets. Commit to learning about continuous improvement strategies andapplying them to everyday work. Actively engage in departmental andUniversity continuous improvement initiatives. Integrate safety practices into daily activities. SUPERVISORY RESPONSIBILITIES: Functional supervision may beexercised over student assistants. Required Education, Certifications, Licensures (minimum requirements) High school diploma or equivalent Required Experience (minimum requirements) Three years clerical experience working in a relative, collaborativeadministrative office environment. Three years of experience using personal computers and basic software packages. Experience using advanced features of word processing and spreadsheet database applications. Required Knowledge, Skills, and/or Abilities (minimum requirements) Superior interpersonal, customer service and oral/written communication skills. Demonstrated ability to work, communicate and interact with a diverse customer base. Demonstrated knowledge of proper grammar, spelling and punctuation. Demonstrated ability to work with accuracy using numbers and have great attention to detail. Demonstrated ability to work as a team member and contribute to the overall smooth operation of a service environment. Demonstrated ability to independently organize and prioritize work assignments and take initiative to solve problems to meet various deadlines in a complex, high volume work environment. Demonstrated ability to use sound judgment when dealing with highly confidential information. Demonstrated ability to use new computer software. Demonstrated flexibility and ability to work under short deadlines. Demonstrated ability to work effectively under conditions of frequent and multiple interruptions. Demonstrated commitment to contribute to a safe work environment. Desirable Knowledge, Skills, and/or Abilities Experience utilizing Google applications. Demonstrated ability to track and monitor expenditures and financial information. Demonstrated success in, or potential future contributions to, working with persons from diverse backgrounds, creating a sense of belonging, and fostering a fair, objective, welcoming place to work for persons with a wide variety of personal characteristics and viewpoints. Work Environment and/or Physical Demands The noise level in the work environment is usually low to moderate. Required Training and Other Conditions of Employment Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department. Required University Training: Employee Safety Overview Anti-Harassment, Discrimination, Retaliation Training Annual Data Security Training Annual Title IX Training Background Check: Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed. Other Conditions of Employment: Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment. Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities Full-Time Equivalent (FTE) % (1=100%) 1.0 FLSA Status Non-Exempt Shift 1st Shift Pay Rate/Salary Contractual. External applicants will receive the minimum amount ($17.00/hr) Title of Position Supervisor Manager, Agreements and Operations Posting Type Internal & External Special Instructions to Applicants (if applicable) UAW Posting 04/10/2024 - 04/16/2024 External applicants are encouraged to apply, however internal UAW applicants are given first consideration if they apply during the internal UAW posting dates. Required Education, Certifications, Licensures* (minimum requirements) Advertised: 10 Apr 2024 Eastern Daylight Time Applications close: Back to search results Apply now Refer a friend Send me jobs like these We will email you new jobs that match this search. Great, we can send you jobs like this, if this is your first time signing up, please check your inbox to confirm your subscription. The email address was invalid, please check for errors. You must agree to the privacy statement Subscribe Recaptcha Privacy agreement Search results Position Location Closes Administrative Aide Lakeshore Center (Houghton, MI) The Administrative Aide is often the first point of contact for customers including faculty, staff, students, visitors, and representatives of external sponsors and partnering organizations. Primary responsibilities include assisting with the processes related to the submission of proposals and processing of awards for externally funded projects, data entering various documents, assisting customers, and managing a variety of administrative tasks. Current Opportunities Position Location Closes Administrative Aide Lakeshore Center (Houghton, MI) The Administrative Aide is often the first point of contact for customers including faculty, staff, students, visitors, and representatives of external sponsors and partnering organizations. Primary responsibilities include assisting with the processes related to the submission of proposals and processing of awards for externally funded projects, data entering various documents, assisting customers, and managing a variety of administrative tasks. Powered by PageUp Subscribe to jobs