Senior Administrative Aide Apply now Job No: 24212 Department: Ctr Student Mental Health Wellbeing Work Type: Union Location: Main Campus (Houghton, MI) Full Time / Part Time: Part Time Categories: Office/Clerical Support Department: Vice Pres Student Affairs Summary The Senior Administrative Aide supports the effective operations in the College of Business Dean’s Office and the Center for Student Mental Health and Well-being (CSMHW). Responsibilities ● Work independently to maintain an efficient main office, greet and assist faculty, students, visitors and other campus personnel, answer phone calls, sort and route incoming mail, and assist with room reservations.● Responsible screening and prioritizing urgency of request and appointments within the CSMHW.● Import new clients and maintain client files utilizing Titanium Scheduler, including scanning and uploading documents. ● Assist with scheduling appointments and maintaining Google and Titanium calendars for staff.● Assist the associate dean/graduate program director, including maintenance of files and records, processing forms and supporting documentation.● Coordinate with search committee members with procedures, forms and coordination of on-campus visits.● Coordinate correspondence, make travel arrangements and coordinate on-campus visits for donors, speakers and other guests.● Monitor office supplies, place orders, including swag. ● Help with special projects, functions and events as needed.● Maintain daily administrative function of the CSMHW and COB in a confidential, professional, and timely manner.● Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.● Apply safety-related knowledge, skills, and practices to everyday work. Required Education, Certifications, Licensures ● High school diploma, or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired Required Experience ● Five years of administrative support experience● Five years of experience using personal computers, basic software packages, and web-based tools● Experience using intermediate features of word processing, spreadsheet, and/or database software Desirable Education and/or Experience ● Associate degree or higher Required Knowledge, Skills, and/or Abilities ● Excellent written and verbal communication skills● Demonstrated ability to maintain confidentiality.● Demonstrated ability to work with accuracy and attention to detail.● Demonstrated ability to work as a member of a team and contribute to the overall smooth operation of a service environment.● Demonstrated ability to prioritize multiple work assignments.● Excellent organizational and problem-solving skills.● Demonstrated ability to work harmoniously with diverse groups of stakeholders.● Demonstrated commitment to contribute to a safe work environment Desirable Knowledge, Skills, and/or Abilities Demonstrated success in, or potential future contributions to, working with persons from diverse backgrounds, creating a sense of belonging, and fostering a fair, objective, welcoming place to work for persons with a wide variety of personal characteristics and viewpoints. Work Environment and/or Physical Demands The noise level in the work environment is usually low to moderate. Required Training and Other Conditions of Employment Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department. Required University Training: Employee Safety Overview Anti-Harassment, Discrimination, Retaliation Training Annual Data Security Training Annual Title IX Training Background Check: Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed. Other Conditions of Employment: Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment. Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities Full-Time Equivalent (FTE) % (1=100%) 0.75 FLSA Status Non-Exempt Appointment Term 9 months Shift 1st Shift Pay Rate/Salary Contractual. External candidates will receive the minimum amount ($18.54/hr). Title of Position Supervisor Clinic Operations Coordinator Posting Type Internal and External Dependent on Funding No Special Instructions to Applicants (if applicable) UAW Posting 07/25/2024 - 07/31/2024External applicants are encouraged to apply, however internal UAW applicants are given first consideration if they apply during the internal UAW posting dates. Additional Information To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities. If you require any auxiliary aids, services, or accommodations during Michigan Tech’s hiring process please notify the Human Resources office at 906-487-2280 or hr-help@mtu.edu. Required Education, Certifications, Licensures* (minimum requirements) Advertised: 25 Jul 2024 Eastern Daylight Time Applications close: Back to search results Apply now Refer a friend Send me jobs like these We will email you new jobs that match this search. Great, we can send you jobs like this, if this is your first time signing up, please check your inbox to confirm your subscription. The email address was invalid, please check for errors. You must agree to the privacy statement Subscribe Recaptcha Privacy agreement Search results Position Location Closes Senior Administrative Aide Main Campus (Houghton, MI) The Senior Administrative Aide supports the effective operations in the College of Business Dean’s Office and the Center for Student Mental Health and Well-being (CSMHW). Current Opportunities Position Location Closes Senior Administrative Aide Main Campus (Houghton, MI) The Senior Administrative Aide supports the effective operations in the College of Business Dean’s Office and the Center for Student Mental Health and Well-being (CSMHW). Powered by PageUp Subscribe to jobs